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Administrative Volunteer

Opening date
Closing date
Ideal for
Individual
Corporate
Student Placements
Time Details

2 to 20 hours a week. 

Location

Regina and Saskatoon Saskatchewan.

Location Details
Office
Position Description
Administrative Assistant General Responsibilities:
  • Promptly answer and direct all incoming telephone calls to the appropriate personnel;
  • Greet visitors and walk-in clients to the Calgary office and promptly direct them to the appropriate personnel, department, or salesroom;
  • When required, screen incoming calls and clients and provide requested assistance where appropriate,   Client confidentiality to be kept at all times.
  • Sort and distribute incoming mail, deliveries and fax correspondence; prepare courier pouches and bills of lading for routine pick-ups; complete courier slips for all departments;
  • Process outgoing mail and monitor postage meter to ensure sufficient postage;
  • Opening and closing the Calgary office each day, ensuring all areas are secure; 
  • Under direction of supervisor, monitor levels of office supplies;
  • Maintain brochure stock at reception;
  • Organize and maintain reception desk and visitor reception area with support from volunteers;
  • Provide clerical support to assigned staff/departments as directed by supervisor;
  • Other duties as assigned.
Relationships:
  • Assists in building relationships with internal and external stakeholders;
  • Works both independently and collaboratively with the entire office;
  • Participates in committees and team meetings, as required.
Problem Solving/Time Frame of Impact:
  • Ensures team tasks and goals are carried out in a timely fashion to meet organizational goals;
  • Able to manage multiple tasks, while still meeting deadlines and producing high-quality work.
Decision Autonomy:
  • Works under the general direction of divisional guidelines and standards but has latitude in making decisions on routine tasks;
  • Consults with supervisor on issues that are more complex or may require upper level approval;
  • Exercises judgment and tact when dealing with individuals and knowing when to elevate issues to the next level;
  • Commitment to maintaining privacy and confidentiality.
Leadership:
  • The ability to function with limited supervision when required;
  •  Maintains a positive attitude focused on total company success.
Benefit of position
  • Make a difference for people who are blind or partially sighted by working bingos.
  • Be part of a dedicated and passionate staff and volunteer team working to further CNIB’s mission.
  • Reference or confirmation of hours upon request, after 3 months’ successful participation as a volunteer
Qualities, Skills and Training
Knowledge and Skill Requirements
  • Proficient user of Microsoft Office including word processing and experience working in a database environment including queries;
  • Requires excellent verbal communication skills;
  • Ability to work under pressure;
  • Ability to deal tactfully and diplomatically with difficult situations or individuals;
  • Proven interpersonal and customer service skills.
Experience and Education
  • High School graduate plus job-related experience;
  • Minimum 1-2 years reception or administrative experience.
Position Commitment
Long Term
Application and contact information

Contact Program lead in the South, volunteer & community engagement ashley.nemeth@cnib.ca or call 1-306-525-2571 or use our online form. or North, volunteer & community engagement paige.andreas@cnib.ca or call 1-306-374-2525 or use our online form.

Contact email